Position: Community Development Officer
Employment Basis: Part time – Self Employed
Location: Home based, however 1) the post holder will be required to attend Hutton Community Initiative Board meetings which are usually held at Boreland Village Hall, 2) the postholder may be required to attend events in Boreland Village Hall, 3) the post holder will be required to carry out a booking secretary and caretaker role for Boreland Village Hall which will require attendance at the Hall
Hours: Will vary from month to month but we envisage 15 – 20 hours per month with the possibility of increasing depending on how the role evolves
Payment: £16 per hour
Contract duration: 12 month contract which will include a 3 month probationary period
Responsible to: Hutton Community Initiative Board
Job Summary: To provide secretarial, administrative and other support as required to the Hutton Community Initiative Board including the day to day management of Boreland Village Hall (Boreland, Lockerbie, DG11 2LL).
Main responsibilities:
• To attend Board meetings to provide secretarial support for these meetings as well as a report on activity since the last meeting
• To manage email and social media communication and ensure GDPR regulations are observed
• To assist and support the Board and sub groups in organising events when required
• To assist and support the Board with project management when required
• To engage with community members when required
• To manage the bookings for the village hall which will include responding to enquiries, sending out booking forms, meeting potential hirers to show them the facilities, ensuring hirers are fully aware of how equipment, heating, lighting etc works, setting heating time clocks and arranging access for hirers
• To provide a warm welcome to village hall users
• To oversee the general upkeep, maintenance and security of the building which will include checking the building regularly for any signs of damage or general wear and tear, reporting any issues to the Board and arranging servicing and inspections as required
• To ensure a stock of cleaning and sundry supplies are maintained
• To source quotes from suitable contractors to carry out any remedial work required
• To arrange suitable times for works and services to be carried out with minimal disruption to the Hall’s activities
• To ensure that the cleaning is carried out to a satisfactory standard
• To respond to emergency call outs and respond to calls from hirers
• To promote the Hall using a range of marketing tools including social media
• This job description may be amended from time to time, in consultation with the post holder to include any other duties as required by the Board
• This job description is not necessarily comprehensive, and the position holder will be required to carry out such other duties as may be reasonably required within the general scope of the post
Requirements
• Good communication skills
• Good organisational skills
• Good IT skills
• Ability to manage own workload
• Experience in an administrative role
• Building management experience
• Community development experience
• To be flexible in managing the day to day demands of the post with the ability to prioritise workload effectively
• Flexibility is required for attendance at evening and weekend meetings and events
Please apply in writing outlining your relevant experience and what interests you in the role.Please send applications via email to: huttoncommunity@gmail.com
The deadline for submission of an application is 10th May 2024Please note references will be required if invited for interview.
Informal enquiries prior to applying should be emailed to: huttoncommunity@gmail.com
