Warm Wednesday Volunteer Coordinator [20690]

Birchvale Players

Birchvale Players is seeking a dedicated and organised Volunteer Coordinator to support the delivery of our Warm Wednesday Warm Hub Cinema Project. This vital initiative provides a warm, welcoming space for community members – particularly older adults and those facing isolation – to enjoy weekly film screenings, refreshments, and social connection during the winter months.

Key Responsibilities:

Volunteer Recruitment & Coordination:

Recruit, onboard, and schedule volunteers to support weekly cinema sessions.
Maintain clear communication with the volunteer team and ensure roles are well understood.
Organise rotas for tasks such as front-of-house, refreshments, setup/cleanup, and audience support.
Session Support & Oversight:

Be present during cinema sessions to oversee volunteer activity and ensure smooth running.
Provide guidance and encouragement to volunteers, fostering a positive and inclusive environment.
Troubleshoot any issues that arise during sessions and ensure attendees feel welcome and supported.
Community Engagement:

Help gather feedback from attendees and volunteers to inform ongoing improvements.
Support the creation and distribution of promotional materials and updates.
Liaise with local organisations and partners to strengthen community ties and encourage participation.
Monitoring & Reporting:

Track attendance and volunteer hours.
Assist with basic reporting for funders and stakeholders, including feedback summaries and outcome tracking.
Ideal Candidate:

Strong organisational and communication skills.
Experience working with volunteers or in a community setting.
Friendly, approachable, and committed to inclusive values.
Passionate about supporting wellbeing and reducing social isolation.
Time Commitment:
Flexible, with a regular presence on Wednesdays during cinema sessions and occasional planning/admin hours.

Support Provided:
Training, guidance, and ongoing support from the Birchvale team. Travel expenses can be reimbursed if required.

Basic Information

Older People
  • Physical health benefits
  • Social benefits
  • Mental well-being
  • Instrumental benefits

Volunteer Commitment

Daily
6 per week
Mid-term volunteer = under six months
Weekdays, Daytime
No

Accessibility and Inclusion

Yes
Physical
Yes
Fluent
Yes
Yes
No gender restriction

Requirements

None
None
organising rotas, volunteers etc desired but not essential
No

Training and Induction

general induction of facility, staff and health and safety
training on rotas, whats needed and whats expected
as long as required
In-person

Process and Logistics

Informal chat, Formal interview, Probation period
Public Liability, Personal Accident, Professional Indemnity
Yes
Yes